When it comes to managing a residential or commercial property, selecting the right intercom system is a critical decision. It not only enhances security, but it also provides a convenient way to control who enters the building. A well-chosen intercom system helps securely manage resident and visitor access, streamlines communication, and even integrates with modern property management systems (PMS). With a wide variety of intercom solutions on the market, property managers must consider the unique requirements of their communities before making a choice. Let’s explore the different types of intercom systems, their use cases, and the pros and cons of each type.
Or, for a review of the top products on the market today, take a look at our 2025 Access Control and Intercom Systems Buyer’s Guide.
Types of Intercom Systems
1. Audio-Only Intercom Systems
Audio-only intercom systems are the most traditional option, relying solely on voice communication. These systems consist of a speaker and microphone interface, allowing two-way audio interaction but without any visual verification.
Pros:
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- – Cost-effective and budget-friendly
- – Simple to use and maintain
- – Requires minimal infrastructure, making it suitable for older buildings
Cons:
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- – Lacks visual verification, which may compromise security
- – Limited functionality compared to modern systems
- – May not integrate with advanced property management tools
When to choose:
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- – Ideal for properties with smaller budgets or limited technological infrastructure
- – Suitable for environments where voice-only communication suffices, such as older apartment buildings, small offices, or properties with low security requirements
- – Recommended for managers seeking a low-maintenance and cost-effective communication solution for basic access needs
2. Video Intercom Systems
Video intercom systems provide an advanced layer of security by enabling both audio and visual verification of visitors. Equipped with cameras and displays, these systems allow users to see and communicate with individuals before granting access.
Pros:
- – Enhances security through visual verification
- – Reduces the risk of unauthorized access
- – Convenient for both residents and property staff
- – Often compatible with smart home or building management systems
Cons:
- – Typically more expensive than audio-only systems
- – Requires a stable power and network infrastructure
- – Higher maintenance needs due to the complexity of components
When to choose:
- – Great for residential communities or commercial properties prioritizing enhanced security and monitoring
- – Essential for properties where identity verification is critical, such as gated communities, high-end apartments, or office buildings with sensitive operations
- – Recommended for managers seeking modern solutions that integrate with other security systems
3. Virtual Intercom Systems
Hybrid virtual intercoms combine traditional video intercom features in a cloud-based platform, enabling remote access and management. These systems often perform video calls through mobile apps or web interfaces, reducing the number of devices needed.
Pros:
- – Scalable and flexible, with no in-unit hardware required
- – Often has reduced up-front and installation costs
- – Enables remote management, easy to add and change permissions for staff
Cons:
- – May be dependent on users having a smartphone to access the intercom feature
- – Not cost-effective for smaller properties
When to choose:
- – Great for a growing community because of the ease of adding new units and residents to the virtual directory
- – Designed for heavy use in multi-unit buildings
- – Recommended for larger communities that require a versatile, scalable option with technological integrations
Making the Right Choice
Selecting the right intercom system ultimately depends on your property’s size, infrastructure, and specific needs. While traditional systems like audio or basic video intercoms may suffice for some properties, modern solutions deliver unmatched versatility and integration capabilities. By carefully evaluating your community’s requirements and the unique advantages of different systems, you can enhance security, streamline operations, and improve the overall experience for residents and visitors.
Rently’s Access Panel with Intercom is the ultimate solution tailored for property managers seeking efficiency, versatility, and technological integration. Whether you’re enhancing security at front gates, or managing access to amenities like the pool, gym, and gated garages, our solution has you covered.
Simplified Installation
- – Designed with ease of installation in mind, reducing both time and labor costs
- – Its streamlined setup makes it ideal for new developments or retrofits that meet the wiring requirements
Multi-Use Capabilities
- – Can be used as an intercom as well as an access control solution at front gates and entrances to support visitors, delivery drivers, residents, and staff
- – Can be used as an access control solution at common areas and vehicle entrances
- – Offers flexibility for residents, staff, and visitors to access the property with ease with multiple ways to access, plus activity logs for tracking
Seamless Integration with PMS Software
- – Fully compatible with popular property management systems, enabling smooth communication between intercom functions and administrative tools
- – Helps property managers monitor access logs, troubleshoot remotely, and enhance operational efficiency
- – No additional fees for PMS integration so your out-the-door price is the real out-the-door price
Durability and Modern Design
- – Built to withstand heavy use in multi-unit buildings.
- – A sleek, modern design adds aesthetic value to any property.
For property managers prioritizing efficiency, reduced operational complexity, and technological advancement, the Access Panel with Intercom is the clear choice.
Check out how Greystar’s Rye Charlotte Ave in Nashville is using it: watch the video.
To learn more about how Rently can help you control access to your properties, schedule a demo today!
